BYLAWS OF RAS ALULA DEVELOPMENT ASSOCIATION
ARTICLE I NAME………………………………………………………..
ARTICLE II GOALS OF THE ASSOCIATION …………………………
ARTICLE III HEAD OFFICE OF THE ASSOCIATION …………………
ARTICLE IV MEMBERSHIP………………………………………………
ARTICLE V FICAL YEAR………………………………………………..
ARTICLE VI BOARD OF DIRECTORS ………………………………….
ARTICLE VII DUTIES OF COUNCIL MEMBERS ………………….……
ARTICLE VIII MEETINGS AND RESOLUTIONS ………………………..
ARTICLE IX BRANCHES………………………………………………….
ARTICLE X DURATION AND DISSOLUTION OF THE ASSOCIATION……………………………………………….
ARTICLE XI BENEFACTORS OF THE ASSOCIATION…………………
ARTICLE XII LIMITATIONS………………………………………………
ARTICLE XIII AMENDEMENTS OF THE BYLAWS………………………
BY LAWS OF RAS ALULA DEVELOPMENT ASSOCIATION (RADA)
Ras Alula Development Association is a non-profit, tax-exempt, non-political and non
exclusive development organization with the sole objective of helping the people of
Tembien region in their fight against chronic poverty, epidemics of HIV/AIDS and
recurring drought and famine. This region of the country is one of most needy, neglected and least developed. Thus RADA is created as part of a common endeavor to alleviate the socio economic problems of these people and to assist through sustainable developmental and educational programs.
Tembien; its location and people
Tembien is located in the northern most region of Ethiopia. The people of this region consist of primarily of agricultural population whose livelihood is based on agriculture. The economy is highly backward and impoverished. The socio-economic infrastructure is very weak.
To meet the afore-mentioned objective we the formerly people of this region in Diaspora have formed and established this association called “Ras Alula Development Association” which will work towards the fulfillment of the objective of the association as explained under this bylaw.
The name of the by law is “RAS ALULA DEVELOPMENT ASSOCIATION BYLAWS 2005”, hereinafter referred to as the Association
What is bylaw?
Is a law, guidelines and regulations that govern the internal affairs and day-to-day activity of the association.
The Association’s bylaws are special laws that apply with the Association only. These bylaws help the members to make sure that the organization runs smoothly and in a structured fashion. These bylaws shall come in to force on July 17 2005
How are bylaws enforced?
The bylaws shall be enforced by the volunteer members and continue in force until amended or repealed. Strict adherence to the principles, objectives and bylaws shall be maintained to avoid breaches of bylaws.
Duration of the Association
The period of its duration is perpetual
Terms of the Office
The Association Officers shall be elected to serve a (2) year term with a maximum tenure of (3) elected terms.
The purpose and goals of the Association
Its members create this Association for the following purposes
2.1 To promote economic development efforts
2.1 To help address the problems and needs of the people of the Tembien region and to be part of the solution
2.2 To increase awareness about the current and future needs of the region and people
2.3 To create a forum through which members of the Association may communicate, share ideas and learn from each other.
2.4 To encourage and guide members of the Association in particular and the people of the region in general in their genuine effort to solve the long-sitting socio economic problem of the region.
2.5 To work hand in hand with the economic policy makers of the region, the country, the people and others
2.6 To seek funds, institutions, professional skills and technical know-how that can be helpful in achieving the intended and desired goals
2.7 To create awareness among the community about the importance of coordinated efforts to tackle the economic poverty.
2.8 To encourage the development effort of the people.
2.9 To improve the lives of the people.
The afore-mentioned purposed and objective of the Association may not be altered except as an amendment of the bylaws as stated under “amendment “.
Head Office of the Association
The principal office of the Association shall be located in the city of Dallas, TX. The Association may have such other offices, either with in the or with out the city of Dallas, as the Board of Directors may designate or as the business of the Association mar require from time to time.
4.1 Membership requirements
2.1 A desire and belief of furthering the objectives of the Association
4.12 A commitment to abide by its bylaws:
AS such membership in the Association shall be open to anyone. The Association is an equal opportunity organization and will not tolerate discrimination in any form because of political views “awraja”, religion etc
4.2 Duties and responsibilities of Members
4.2.1 Members must pay and remain current in the payment of dues/fees.
4.2.2 That members agree to abide by and continue to abide by the bylaws and standards of the Association.
4.2.3 A member may resign from the membership at any time and shall be required to do so, if such a member is not able or does not wish to comply with membership requirements.
4.2.4 Membership dues
4.3.1 Dues shall be established and may be modified from time to time by majority vote of the membership at any meeting
4.3.2 Rights of members
4.4.1 Members of the association shall have the right to elect and be elected to the office of the Association
The fiscal year of the Association shall begin on the first day of July and end on the end of June each year.
Board of Directors /Council
6.1 General Powers: its board of directors shall manage the business and affairs of the corporation.
6.2 Structure: To manage, supervise and control the business, property and affaires of the Association there shall be a board of directors of the Association.
6.3 In this bylaw, unless the context otherwise required, “council” means the member of the board of directors.
6.4 The board shall perform the duties prescribed by the bylaws and accepted procedures
6.4 The board of directors shall be composed of seven members
6.5 The council shall elect from its own members a chairperson, vice chairperson, secretary, treasurer, auditor and two members.
6.6 The council members shall be vested with the powers possessed by the Association itself to disburse the funds of the Association in accordance to the objectives of the Association.
6.7 The council shall present an annual report including an audited statement of the Association’s financial position at the annual meeting.
6.8 Any council member shall not receive from the Association out –of pocket expenses when attending, or when other wise engaged in the business of the Association
6.9 Term of office: Each council member shall serve for a term of two years and can be elected to additional terms thereafter.
6.10 Discretionary power
6.10.1 Where under this by law the council resumes to itself a discretionary power, it may delegate the exercise of that power to particular person by resolution from time to time
6.10.2 Where any person exercises any discretionary power under this bylaw any person directly affected by the exercise of the power may apply to the council for a review of the decision and the council may review it accordingly.
The Board of Directors shall establish advisory council. The members of this council could be members and non-members of the Association. Members of the advisory council shall be directly reporting to the president and work hand-in-hand with the Board members. The Board members shall utilize these advisors and assign responsibilities of this council as they see fit.
Job Description of Directors
The president shall be the principal executive officer of the corporation and, subject to the control of the Board of Directors, shall in general supervise and control all of the business and affairs of the Association. He shall, when present, preside at all meetings of the Board of Directors.
The secretary shall:
a. Keep the minutes of the proceedings of the Board of Directors in one or more books provided for that purpose.
b. See that all notices are duly given in accordance with the provisions of these bylaws or as required by law.
c. Be custodian of the Association records and of the seal of the Association and see that the seal of the Association is affixed to all documents the execution of which on behalf of the corporation under its seal is duly authorized
d. Keep address and names of each members
e. Sign with the president
Treasurer; the treasurer shall:
a. Have charge and custody have and be responsible for all funds of the Association
b. Receive and give receipts for moneys due and payable to the Association from any source whatsoever and deposit all such moneys in the name of the association in a bank/banks.
In the absence of the president, the vice president shall perform the duties of the president and, when so acting, shall have all the powers of and be subject to all of the restrictions upon the president. It shall also be the responsibility of the Vice president to plan the agenda along with the secretary for each annual meeting of the membership.
a. Perform annually audit of financial resources of the Association
b. Report to the Board of directors’ annual members meeting.
Public Relation Officer;
a. Promote the mission of the Association
b. Create and maintain relationship with other similar and important organizations.
6.11 Principle of interpretation
Every provision in this bylaw shall be deemed to have been adopted for the good rule and administration of the Association and the more effectual carrying out of any of the objectives of any act empowering the council members to make bylaws and regard shall be taken of the purposes and objectives of any such act in interpreting the bylaw, which shall receive such fair large and liberal construction or interpretation as will best ensure the attainment of the objectives and the achievement of the foregoing purposes and objectives according to their true intent, meaning and spirit.
Duties of the council members
The duties of the council members shall also include
7.1 The general conduct of the business of the Association
7.2 The care and control of the Association’s funds and property
7.3 The collection of fees
7.4 To open and operate the bank accounts of the Association
7.5 Maintaining members’ mailing list
7.6 The consideration of and dealing with applications and registrations.
7.7 The appointment of committees to assist with the work of the council and the organization.
7.8 That every member receives, upon payment of the current annual membership fee, and annual membership card or receipt.
7.9 Proposing and establishing annual fees for Association members.
7.10 Making sure the annual fees are payable on July 17 Members whose fees are not paid by August 31 shall be deemed in default and the names of the delinquent members shall be removed from the Association’s rolls.
7.11 Making sure that prior to reinstatement, from members whose name were removed from the Association’s rolls for non-payment of fees must pay outstanding fees in the year of default and the current year’s fees.
Meetings and resolutions
8.1 There shall be an annual meeting of the members of the organization held at a time and place fixed by the council.
8.2 Special meetings of the organization may be called by the chairperson when required by the council or by simple majority of the members of the Association (51%)
8.3 A quorum of annual or special meeting of the Association shall consist of two thirds members
8.4 Notice of every annual or special meeting of the Association shall be given by mailing/phone /email notice to each member at least thirty days before the days on which such meeting is to be held. This notice shall specify the matters to addressed and voted upon. In other words, notice of regular or special meeting shall state the purpose for which the meeting is called
8.5 Any meeting of the Association shall be minutes
8.6 Meeting of board members shall be held twice a year
8.7 The general meeting of the members shall be held at least once a year at a time and place to be fixed by the board.
8.8 Any resolution which is defeated at any meeting can be reintroduced or placed on the agenda for any meeting after six months following defeat of such resolution
8.9 Action at any meeting of members may be taken by a simple majority vote of a quorum, except as to any requirements for a super majority vote specifically set forth in the bylaws.
Order of the business
Order of the business at annual meeting of the members shall be as follows, unless varied at the discretion of the president or board of directors.
1. Roll call of members.
2. Reading of notice of the meeting
3. Ratification of minutes of preceding meeting of membership
4. Report of the president
5. Report of the secretary
6. Report of the treasurer
7. Committee and action group reports
8. Election, if necessary
New branches may be formed out of the USA and each branch shall be governed by its own constitution, the provisions of which shall be compatible with act and bylaws of the Association.
Duration and dissolution of the Association
10.1 The existence of the Association is for indefinite period of time. However, dissolution can take place if at least two-thirds of the general membership decides or if the objectives are accomplished
10.2 The board may be dissolved at any time by a two-thirds vote of the full board for dissolution resolution, which must be in accordance with applicable laws and statutes
10.3 Upon dissolution of the Association the properties and assets shall be donated to the people of Tembien or the majority of the members may decide as.
Benefactors of the Association
In accordance with the article 2.1, the council members of the Association may seek the support of persons, charitable organization and humanitarian institutions. The council members shall also have the authority to have fund raising campaigns and developmental repute to fulfill the objectives of the Association.
As it is vividly explained under the preamble part of this bylaw, this Association is created by an organized group of volunteers participating in a non-profit organization and is considered to be an “unincorporated non-profit Association”. Further more this very Association is created exclusively for the purpose as explained under article II with in the meaning of sections 170 (c) (2) (B), 501 (C) (3), 2055 (a) (2), and 2522 (A) (2) of Internal Revenue code of 1954
Amendments of bylaws
The bylaws shall continue enforced until amended or repealed, however bylaws may need to be updated and reviewed periodically so as to accommodate relevancy issues or because of policy change or when a better way exists to manage activities covered by the bylaws.
The bylaws may be amended, repealed, or re-enacted in whole or in part by a two-thirds majority vote of those present at the annual meeting of the Association or at any special meeting called for the purpose, provided that written notice of such proposed amendments is mailed at least four weeks before the annual or special meeting in accordance to article VIII section 4
RAS ALULA DEVELOPMENT ASSOCIATION officers’ signature approval of bylaws.
KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned on this page and the following pages, being all of the persons appointed to act as the RADA Board of Directors, do hereby assent to and adopt the foregoing bylaws of the RADA.
In WITNESS WHERE OFF, we have hereunto set out hands the date indicated to the right of our signature and give full permission for the RADA secretary to file this bylaw assent and adoption as a legally accepted bylaw document upon receipt of all the below RADA Directors signatures.
Signature Date: ________________
Adopted by the Board Members this 17 day of August.2005
The undersigned, as secretary of the RADA, hereby certifies that the foregoing bylaws were adopted, as bylaws of said association on the 17th day of August 2005
Addis Ababa University